There are many reasons why you might want to scan your documents to make your job a little easier. Read on to find out how ARC UK’s document scanning services can help your business, no matter your industry.
Benefits of document scanning
Digitising your hard-copy documents is a great way to save time and optimise storage. It can also give you more security by password protecting digital files rather than storing paper files, and can help to share data with your colleagues.
The document scanning process
You can trust ARC UK to deal with your confidential documents with discretion, whether they’re legal documents or medical files. All of your files will be barcoded for inventory control and securely transported to one of our scanning facilities. They will then be prepared and scanned, with the resulting images being digitised or converted to a digital format. Each image is carefully checked for quality, ensuring that all information has been digitised correctly. The original documents are then either returned to you or destroyed for confidentiality.
The scanned images can be text captured to allow word searching and then delivered back to you via SkySite, an encrypted drive, or CD or DVD. Transitioning from a physical to digital database is an efficient way to work, with the added benefit of saving space in your office!
Bulk scanning
If you’d like to clear out some space by reducing a large volume of files but you’re not sure where to start, ARC UK’s bulk document scanning can help. It can save you time and also help to lower your carbon footprint by securely sharing documents digitally rather than printing multiple copies.
You’ll receive an ARC storage box to send your files to us. Then we’ll scan to PDF at 200 dpi and provide an ARC link to download data once your documents have been scanned. We’ll also uplift and deliver everything within 20 minutes of an ARC UK location. We keep track of all your documents using barcodes within a tightly maintained chain of custody throughout the process, ensuring we always know where your information is in the line.
Keeping your document safe
Once your documents have been scanned, they’re encrypted to further ensure confidentiality and data integrity. We use tamper-evident tape on all of our boxes, store them in locked storage areas, and monitor them with 24-hour surveillance cameras so you know that your valuable information is in safe hands.
If you’re interested in digitising your work, saving some valuable space around the office, and making it even easier to share documents with colleagues, request a quote for document scanning from ARC UK or take a look at our prices per box of documents.
