In today’s fast-paced business world, managing and organising paper documents can be both time-consuming and costly. The traditional method of storing physical records takes up valuable office space and often leads to wasted time when searching for important files. Transitioning from paper-based record-keeping to a more efficient and streamlined digital system is now a necessity for many organisations. This is where our Scan-by-the-Box service can offer a highly efficient and cost-effective solution for businesses looking to digitise their documents and go paperless.
Scan-by-the-Box allows businesses to easily convert their physical documents into digital files for a flat fee. You simply pack your documents into a box, send them to ARC, and the team handles the rest. Within days, your physical documents are digitised, indexed, and returned to you in an easily accessible format. This process saves you time, space, and the hassle of managing and storing paper records.
By digitising your documents, you can search for any file in seconds and access them from anywhere, at any time. Once scanned, the files are stored securely, reducing the risk of loss and damage. Instead of sifting through stacks of paper, you’ll be able to find the exact document you need in just a few clicks. Additionally, Scan-by-the-Box helps eliminate costly physical storage fees and makes it easier to comply with legal and regulatory requirements.
The process is simple – pack your documents into a box or boxes and send it/them to ARC. The team will scan the documents, convert them to a PDF format, and organise them with three fields of indexing. The documents will then be made available for download through a secure link, giving you easy access to everything you need. No complicated setup or technology is required—just pack and send, and you’ll be on your way to a paperless office.
The Scan-by-the-Box service is not only convenient but also offers flexibility for businesses of all sizes. Whether you need to digitise just a few boxes of documents or thousands of files, the service can accommodate your needs. The typical turnaround time ranges from 10 to 20 business days, depending on how many boxes you need to scan. The service also offers additional options, such as OCR (Optical Character Recognition), which makes the documents fully searchable, and secure shredding to dispose of your physical files safely after they have been digitised. Security is a top priority with Scan-by-the-Box. Your documents are tracked using barcode labels to ensure they remain secure during the scanning process. Scanned files are encrypted for added protection and stored safely. If your business handles sensitive data, the service is ISO 27001 and HIPAA-compliant, making it an ideal choice for healthcare providers and other organisations that manage confidential information.
For businesses that deal with a large volume of paper documents, Scan-by-the-Box offers a scalable solution that can grow with your needs. Whether you have just a few documents to digitise or a whole office full of paper, this service can handle the job. It is a low-risk, low-cost way to start transitioning to a paperless office while maintaining complete control over your documents. Once your documents are digitised, you’ll be able to manage them with ease. No longer will you need to spend hours sorting through filing cabinets or worry about losing important documents. Everything will be stored digitally and accessible with just a few clicks. This means better organisation, faster document retrieval, and increased efficiency in your day-to-day operations.
For many businesses, Scan-by-the-Box is the perfect entry point into the world of Digital Document Management, as it simplifies the process, reduces costs, and ensures that your documents are secure and easily accessible. Whether you’re a small business looking to streamline operations or a large enterprise needing a more efficient way to handle documents, Scan-by-the-Box is the solution you’ve been looking for. In addition to the core scanning service, ARC offers a variety of additional features, such as custom batch uploads and data storage options, to further enhance the flexibility and functionality of the service. Whether you need to upload your digitised files to your own system or store them in a secure cloud storage service, ARC is equipped to meet your specific needs.
Scan-by-the-Box is an excellent option for any business looking to save time and reduce the clutter of paper documents. By digitising your files and making them searchable and accessible, you’ll significantly improve productivity, reduce overhead costs, and make your office more organised and efficient. Plus, the service is fully scalable to grow with your business, ensuring you can continue to benefit from a paperless system as your needs evolve. If you’re ready to experience the convenience and efficiency of digitising your documents, Scan-by-the-Box is the perfect starting point. It’s simple, fast, and secure, and it will help your business transition to a paperless future with ease. Take the first step toward eliminating paper clutter in your office and enjoy the many benefits that come with Digitised Document Management.
Scan-by-the-Box is an easy, cost-effective, and secure way to digitise your documents and transition to a paperless office. With no complicated processes, just pack your boxes and send them to ARC for scanning, and within days, you’ll have all your documents digitally organised and easily accessible. From small businesses to large enterprises, Scan-by-the-Box provides a scalable solution that can help your business become more efficient, save time and money, and ensure that your documents are secure and compliant. Take the next step toward going paperless by trying ARC UK’s Scan-by-the-Box service today!
