Bulk Document Scanning
Easily digitise your documents with ARC’s scan-by-the-box bulk document scanning service. For a fixed rate per box, it’s simple to transform your office and go paperless. Managing your scanning budget is also made easy by our cost per box solution – simply load all your documents into as many storage boxes as you need and entrust ARC’s scanning specialists to digitise all your large format, colour and black & white business documents. By digitising your paper documents, you’ll create a paperless work environment with fingertip document access and dramatically improved levels of efficiency and compliance.
How bulk document scanning (scan-by-box) works
Scan-by-the-box is a low risk, no commitment way to digitise your paper documents. Our locations in London, Dartford and Bridgewater ensure a fast, efficient turnaround for customers across the UK. Here’s what’s included in the £129.00 per box (15” x 12” x 10”):
- Storage box from ARC UK.
- Scan to PDF at 200 dpi.
- 3 fields of indexing.
- ARC link to download data.
- Uplift & delivery withing 20 miles of an ARC UK location.
- Upload to customers own portal (upon estimate).
Security and compliance
Going paperless is about more than just digitising documents – you need to take security into consideration. We keep your documents safe and protected throughout the process.
- Chain of custody – We keep track of your documents using barcodes. The chain of custody for your documents to be scanned is tightly maintained throughout the scanning and handling process.
- Encryption – Scanned documents are encrypted to ensure confidentiality and integrity of data.
- Physical & onsite security – Your scanned documents are safe with us. Our documents for bulk scanning are kept safe thanks to the provision of tamper-evident tape, locked storage and 24-hour surveillance cameras.
Turnaround Time
- 1-5 boxes – 10 business days
- 5-10 boxes – 15 business days
- 11- 20 boxes – 20 business days
- 21+ – upon estimate
Additional Service (rates are per box)
- Additional indexing per field – 0.05p
- Searchable OCR – £0.01 per page
- Shredding – £3.50 Per Box
- Content Preparation – £25 Per Box*
- Data on USB drive – £25.00
- Upload to customer specified portal – Upon estimate
- Custom batch uploads – Upon estimate
All prices are subject to the addition of VAT at the standard rate
You have the option to pre-prepare the content of your boxes for scanning; ensuring there are no impediments to your documents being applied directly to our document feeders for image capture. Please contact our scanning team for any further information or clarifications | 0203 985 0160.
